Technical manual organization plan

For example, your technical documentation template might look something like this:. Not only will keeping things organized like this help your users find information more quickly, but it will let you know if you have all the information you need to keep your content consistent. Your project as a whole also needs to be organized in a way that makes sense and can be quickly parsed.

What are the main topics that people will be searching for? Under each of those, what specific questions or documents will they be looking for? Notice how each main category has relevant subcategories and then specific questions? This way, finding the information you need is quick and easy. No more aimless clicking and searching. Like any writing project, the easiest way to create technical documentation is to follow a few steps rather than try to dive right in and start writing.

If you get stuck along the way, leave a placeholder or internal note to come back and fill it out. Always remember that your technical documentation is for the user. Especially when the subject matter is dense, technical, or complicated. Giving feedback is a skill in itself.

Ask a project stakeholder or someone outside the project to go over your documents and pick out anywhere they get lost or confused.

But always remember to keep the user front of mind. Good writing comes down to editing. With your feedback and revisions in place, break out your style guides and either edit the documentation yourself or take it to a technical editor who can make sure the language has a logical flow and is consistent throughout. Our go-to document editor is Bit , a new-age documentation and knowledge management tool that provides a common workplace for technical writers, managers, and employees to create, manage, and share workplace documents like technical manuals.

This means that the technical manuals you create with Bit are nothing like those boring text-heavy docs you create with old-school editors. Bit can help you create beautiful technical manuals, embedded with YouTube videos, Slideshare, PDFs, cloud-files are more.

No matter if you are creating technical manuals, business plans, pitch decks, training manuals, product catalogs, etc. Since technical manuals require you to work with customer service reps, sales staff, technical team, and more, Bit provides a safe space for employees to join a workspace or a document, edit a document simultaneously, and give suggestions and feedback via the chat window, without ever leaving the platform!

Cool, right? Once you are satisfied with your technical manual, you can simply export them as a Word file, PDFs, Markdown, and much more. Here are some more cool benefits of using Bit:. Technical manuals play a vital role in helping your customers help themselves. Well-crafted technical manuals are a great way of presenting your product in a good light. For it to that, these manuals must provide tremendous value to the person reading it. Make sure your technical manuals are created with the end-user in mind, is interactive, and is easy to read and understand.

Lastly, use a documentation tool like Bit to help you out with the heavy-lifting and provide an awesome writing experience for you and your team. So, what are you waiting for?

Sign up for a free account on Bit, gather your team around, and start creating awesome technical manuals today! Technical Documentation: What, Why, and How? Employee Documentation: What is it and Types? With this intuitive, cloud-based solution, anyone can work visually and collaborate in real-time while creating internal notes, team projects, knowledge bases, client-facing content, and more.

The smartest online Google Docs and Word alternative, Bit. Collaboration , Document. Editorial Team , 1 year ago 12 min read. Marketing , Technology. Related posts. Document , Marketing. Document , Sales. Collaboration , Document , Marketing , Sales. About Bit. Recent Posts. PDF Price.

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